SquadDocket Privacy, Terms, and Responsible Use Notice

Last updated: 2026

SquadDocket is a personal court-date organization tool intended to help law enforcement officers track court appearances, reminders, and related non-restricted documents.

Agency affiliation disclaimer: SquadDocket is not affiliated with, endorsed by, sponsored by, or operated by any police department, sheriff’s office, court, prosecutor’s office, government agency, criminal justice agency, CJIS system, records management system, evidence system, or subpoena system unless a written partnership or contract specifically says otherwise.

Plain-language summary

• Use SquadDocket only for information your agency allows you to store in a third-party web application.
• Do not upload confidential, restricted, sealed, juvenile, victim/witness, investigative, medical, intelligence, evidence, or CJIS-protected material.
• SquadDocket is for personal court-date organization, not official evidence storage or an agency system of record.
• Officers can see their own entries and documents. Site administrators can see and manage all SquadDocket records.
• Public account creation uses CAPTCHA and rate limiting instead of email verification.
• Calendar sync creates a private calendar link that can be read by any calendar app or person who has that exact link.

Information SquadDocket may collect or store

Depending on use, SquadDocket may store WordPress account information, officer profile information, court-date information, uploaded document records, support requests, audit logs, calendar sync tokens, CAPTCHA transient records, and backup files generated by the plugin.

Information you must not upload

Unless your agency has specifically authorized it, do not upload or enter any material that is confidential, restricted, sealed, juvenile-related, victim-related, witness-related, investigative, medical, intelligence-related, evidence-related, or CJIS-protected.

• Sealed or restricted court documents.
• Juvenile case information.
• Victim or witness addresses, contact details, protected identities, or safety information.
• Investigative reports, narratives, intelligence bulletins, confidential informant information, or agency database screenshots.
• Medical, mental health, substance abuse, or protected health information.
• Criminal history records, NCIC/CJIS data, driver’s license queries, or official case evidence.
• Any document your agency policy does not permit you to store in a third-party system.

Subpoenas and sensitivity

A subpoena may identify people, connect a person to a case, reveal a court appearance, list officer or witness information, or include facts about a pending matter. Treat subpoenas and court-related documents as sensitive unless your agency has clearly authorized uploading them.

Who can view information

• Officers: Officers can view court entries and documents tied to their own WordPress user account.
• Administrators: WordPress administrators with appropriate permissions can view, manage, export, restore, back up, and delete SquadDocket records across all users.
• Website hosting providers: Server administrators or hosting providers may technically be able to access website files, databases, logs, and backups.
• Email providers: If WordPress or another mail plugin sends administrative notices, support alerts, or other site email, that provider may process email content and delivery metadata.
• Calendar providers: If an officer syncs the calendar to Apple, Google, Outlook, or another calendar service, that provider may process the calendar feed.

Security measures

SquadDocket uses WordPress logins, roles, capability checks, nonces, sanitization, escaping, file type restrictions, ownership checks, protected download endpoints, audit logging, and CAPTCHA, rate limiting. New SquadDocket uploads are routed to a protected uploads folder when the hosting environment supports that protection. No web application can guarantee absolute security. Hosting configuration, WordPress configuration, administrator actions, server permissions, plugins, themes, backups, and email settings all affect real-world security.

Data export, deletion, and retention

Officers may download a copy of their SquadDocket data from the Account area.

Delete My SquadDocket Data: removes active SquadDocket app records such as court dates, documents, Extra Duty shifts, support tickets, push-device records, reminder records, profile metadata, and calendar-token metadata while preserving the login account.

Delete Entire Account: removes the login account and associated active SquadDocket records. Signed-in mobile users may request full account deletion from the app by confirming DELETE and entering their current account password. Users who no longer have the app may submit a public deletion request at /support/squaddocket-account-deletion.html.

Limited security/legal records and rotating backups may temporarily remain only for the disclosed retention period and must not be restored into active service after deletion. Final retention language should be reviewed by appropriate legal and privacy counsel.

Backups and restore

SquadDocket may create lightweight JSON backups on a weekly schedule and keep a limited number of recent backups. Administrators may restore a backup, which can replace active SquadDocket court entries and document links with the backup contents. Backups are intended for recovery and administrative continuity. Administrators are responsible for securing backup storage and downloaded exports.

Rate limiting and abuse prevention

SquadDocket may limit repeated registration, support, or deletion-request activity to reduce spam and abuse. Rate limits are not a substitute for broader WordPress security tools, firewall protection, strong passwords, and multi-factor authentication.

User responsibilities

• Use a strong password and protect your account.
• Do not share login credentials.
• Only enter or upload information your agency allows.
• Do not upload sensitive or restricted documents.
• Verify all court dates through official agency or court systems.
• Report suspected unauthorized access or incorrect information to the site administrator.

Administrator responsibilities

• Use HTTPS for the entire website.
• Keep WordPress, plugins, themes, PHP, and hosting software updated.
• Use strong administrator passwords and preferably multi-factor authentication.
• Use a trusted mail plugin only if your WordPress site needs improved delivery for administrative notices.
• Review plugin settings before public launch.
• Review backups, exports, and document storage locations.
• Use admin access only for support, legal, security, recovery, or authorized administrative reasons.
• Consult agency policy, CJIS/security personnel, and legal counsel before live deployment.

No guarantee of availability or delivery

SquadDocket reminders, calendar displays, backups, uploads, downloads, exports, and restores depend on website hosting, WordPress cron, internet connectivity, email-provider delivery when email is used, browser compatibility, and user device settings. SquadDocket should not be the only system used to confirm court obligations.

Not legal advice

This page is provided as a transparency and responsible-use starting point. It is not legal advice and may not satisfy the legal requirements of every agency, state, court, employer, or jurisdiction. Before live deployment, this page should be reviewed and customized by appropriate legal counsel, agency leadership, privacy/security personnel, and IT administrators.

Contact

Questions about this website, account access, records, deletion, security, or acceptable use should be directed to the website owner or administrator operating this SquadDocket installation.